How do I handle custom clearance for my shipment to Kenya

Learn how to navigate customs clearance for your shipments to Kenya efficiently. Discover key documentation, fees, regulations, and tips to ensure a smooth customs process. Avoid delays and extra costs with our expert guidance on preparing your cargo for Kenyan customs.

What documents are required for customs clearance in Kenya?

The most important documents for customs clearance are the commercial invoice and the air waybill.

Depending on the origin, destination, and product of your shipment, additional documentation may be required, including:

• Certificate of origin

Export/Import Permit/Permit

• Import declaration form

• Certificate of conformity (if applicable)

• The master bill of lading for the landing

• Telex press release

Shipping from container transport stations.

• Packing list. 

• Exemption letter (if applicable)

How do I prepare for customs clearance when shipping to Kenya?

Imports into Kenya are subject to various tasks during customs clearance of goods and cargo through the Kenya Customs and Ports Authority. These procedures are all carried out by Kenya Customs Agents and Kenya Revenue Authority (KRA) Customs Agents.

Customs declaration

Customs formalities in the long hall

Customs verification and scanning

KPA Pickup Order or Container Freight Station Release Order

What are the import duties and taxes for goods shipped to Kenya?

Kenya appeals tariffs based on the International Harmonized System (HS) of product classification and applies East African Community (EAC) Common External Tariff duties and tariffs. Typically, customs duties are applied at rates between 0% and 100%, with a mean rate of 25%.

Imports into Kenya are subject to a standard VAT cost of 16%, levied on the sum of the CIF value, import duties, and other applicable taxes. Tariff rates can be estimated by visiting the Kenya Revenue Authority.

Import duties and taxes differ depending on the items shipped and the final destination.  UK Kenya shipping Ltd  provides estimated duties and taxes based on invoice value, customs value, and Incoterms® according to local customs regulations.

Visit our UK Kenya shipping Ltd Trade Manager and Document Preparation Center for a central support resource for international shipping information, including how to calculate estimated duties and taxes.

How can I calculate customs fees for my shipment to Kenya?

To calculate import duties on your shipment, multiply the taxable value by the Kenyan tax and duty rate.

Please note that import duty percentages vary depending on the category of goods.

The taxable value is usually based on the value of the goods, but other amounts may be included depending on the country’s valuation method.

What is the customs clearance process in Kenya?

Customs clearance is a procedure required to authorize the transportation of goods into a country through a licensed customs broker. As part of this process, information on import and export shipments is also provided to the parties involved.

Are there any specific regulations for importing electronics into Kenya?

Electrical appliance importers must register with EPRA, which issues a certificate of registration to ensure the appliances are tested and meet standards. The certificate is valid for one (1) year.

How long does customs clearance take in Kenya?

Customs clearance typically takes one to two days, provided the goods are shipped in accordance with all customs regulatory requirements and all required documents and information have been accurately submitted. If something goes wrong, there will be delays.

Can I pre-clear my goods before they arrive in Kenya?

Release – Action by customs to facilitate the release of goods to the affected party upon arrival. Customs Clearance: Final determination and satisfaction of customs duties, taxes, tariffs, levies, and PGA requirements.

It can be completed before arrival. Coordinated Border Management – Pre-arrival coordination between Customs and other partner government agencies.

• Post-clearance control – measures by which customs authorities ensure the accuracy and authenticity of declarations by examining relevant books, records, trade and commerce systems. Data are available to interested parties.

 What are the penalties for non-compliance with Kenyan customs regulations?

Kenya has banned importers from shipping goods into the country without prior inspection in the country of origin under the Pre-Check of Compliance (PVoC) inspection regime, introduced by KEBS in. Initially, the non-compliance penalty was 15%, increasing to 20% in December 2019.

Under Article 132, a person who knowingly manufacture signs or uses, or causes to be made, used, any false statement, Declaration, or document in the transaction of any customs-related matter shall be liable to imprisonment for a certain period, which can be up to 2 years, or to a fine or to both.

How do I declare goods for customs in Kenya?

Documents required for import customs clearance: The customs agent is then authorized to declare the imported goods in the customs system (Create a reservation). Minimum 5,000 or 2.75% of CIF value. Customs value declaration (Form C-52) Issued by the customs authorities.

All passengers are required to declare to the customs officer using the Passenger Declaration Form (Form F88). Upon arrival at the port of entry, the following MUST be declared:? Items purchased for promotional and commercial purposes.

What items are prohibited from import into Kenya?

Prohibited and restricted items when shipping to Kenya Counterfeit or fake money and currency. Any cosmetic product containing mercury. White phosphorus matches. Controlled narcotics.

Are there any exemptions to customs duties in Kenya?

The East African Community Customs Management Act is Kenya’s government authority for customs and border control. According to this law, passengers’ baggage and personal effects are generally exempt from customs duties under the conditions specified in the 5th Schedule of the EACCMA.

The KRA issued a public notice titled “Customs Clearance at Passenger Terminals” on November 2, 2023. The announcement comes amid growing public outrage and criticism from some leaders over the alleged harsh fiscal measures imposed by the Revenue Authority against the new Kenyans.

In the notification, the KRA issued the following guidelines:

I. Customs clearance of personal items/belongings: All used items/belongings are exempt from customs duties.

ii. New Item Clearance: Items purchased outside the country for personal and household use valued per traveler are exempt from import duties. The KRA also noted that the limit is restrictive and that steps are being taken to review this limit upwards.

How do I handle customs clearance for a commercial shipment to Kenya?

DOCUMENT INSPECTION

When shipments arrive at  Jomo Kenyatta International Airport  of entry, they are checked by Kenyan Customs and Border Protection (CBP). During this process, CBP officials inspect the documents accompanying the shipment to ensure that all required information is present and accurate.

PAYMENT OF TAXES AND DUTIES

Once your shipment has been inspected and all required import documents have been submitted, you must pay any taxes or duties on the goods before customs releases them for delivery.

The amount of taxes and duties owed depends on several factors, including the Type of goods imported, their declared value, and applicable customs legislation.

SHIPMENT RELEASE

After customs inspects and evaluates the goods, they are released from the warehouse in which they were located. The customs clearance process may differ according to the Type of imported goods, but it generally involves paying any customs duties or taxes due.

Once the release formalities have been completed, the importer can receive the goods and transport them to the final destination.

 What are the customs requirements for importing used vehicles into Kenya?

Three essential requirements are imposed: The vehicle must be at most eight years old from the year of production. Roadworthiness and left-hand drive: All used vehicles imported into Kenya must be in good condition to drive on Kenyan roads.

Left-hand drive vehicles should only be licensed if intended for special purposes, such as ambulances, fire trucks, and large construction vehicles imported for projects and ultimately handed over to the Kenyan government.

Vehicle importers must provide the following documents to get their vehicles through customs:

• Authentic professional artistry.

• Original bill of lading.

• have obtained an import declaration form from customs.

• Authentic and authentic logbook from the country of origin.

• Technical inspection certificate

Can I appoint a customs broker in Kenya?

If you need to make customs declarations, consider appointing someone to make customs declarations on your behalf (a customs broker). While it is optional for anyone to use a customs broker, they can help you find the information you need to complete and submit customs declarations and are often familiar with customs procedures.

What they can do for you and who is responsible for them depends on:

• the services they provide;

• what you want them to do;

• the business agreement you have with them

What are the common mistakes to avoid during customs clearance in Kenya?

Know your product

One of the most common mistakes in customs clearance is misclassifying or declaring the product. This may result in incorrect import duties, taxes, fees, or restrictions. To avoid this, you need to know your product’s exact description, origin, value, and HS (Harmonized System) code.

Understand the destination

Another common mistake in customs clearance is not knowing the specific rules and regulations of the destination country. Different countries have different customs policies, procedures, and documentation requirements. Some countries may have special permits, licenses, certificates, or inspections for specific products.

Choose a reliable partner.

A third common cleaning mistake is choosing an unreliable or inexperienced partner. Whether you use a freight forwarder, customs broker, transporter, or courier, you must ensure they are reliable, professional, and competent.

Prepare your documents

A fourth common mistake during customs clearance is not preparing documents correctly. Customs clearance requires many documents, such as invoices, packing slips, bills of lading, certificates of origin, certificates of conformity, declarations, etc. These documents must be complete, accurate, consistent, and legible.

How do I check the status of my customs clearance in Kenya?

To check the status of your product with customs in Kenya, contact the customs office directly. You will need to provide them with the necessary details, such as the tracking number, shipping details, and any product documentation.

You can also contact the shipping company  like UK Kenya shipping Ltd or sender of the product for assistance in tracking the status and resolving any customs issues.

What are the rules for importing personal effects to Kenya?

Household goods and used personal effects are exempt from customs duties, provided they have been owned and used by the customer for at least one year and are imported within three months of the work permit being issued.

Items may not be sold, loaned, or otherwise disposed of during a guest’s stay with a work permit.

How do I import samples for business to Kenya?

As an importer, you can import samples as part of a regular customs declaration. You may be required to pay import duties and taxes under the HTS and Tariffs and comply with all customs regulations and requirements.

However, the merchandise may remain in the Kenya  indefinitely, and you retain the right to sell the samples after use.

If the value of the commercial sample is less , importers can take advantage of Entry Type 86, which allows goods worth less to be imported without duties, taxes, and fees.

Goods are eligible if they are not subject to anti-dumping, countervailing, or quota measures or if they do not require additional commissions or IRS taxes.

What documents do I need for importing pharmaceuticals into Kenya?

All imports from Kenya must be accompanied by the next documents: Import Declaration Forms (IDF); a PVoC Agent CoC for regulated products; an ISM, if applicable; and valid pro forma invoices from the exporting company.

 An import health certificate is required to import all shipments intended for human consumption. For more information on how to obtain an import health certificate

Are food products subject to special regulations by Kenyan customs?

Citation

These regulations, which came into force on May 1, 1979, may be cited as the General Food, Drugs and Chemicals Regulations, 1978.

Interpretation

 In this Regulation, unless the context otherwise needed, “internal label” means the label affixed to or on primary packaging of a food, drug, cosmetic, device, or chemical substance; “batch number” means any combination of letters or numbers, or both, that allows a food, drug, cosmetic, device or chemical to be traced during manufacturing or identified during distribution; “official method”:

a method of analysis or research, designated as such by the Minister, intended to be used to implement the provisions of the Act; “External label” means the label applied or attached to the outside of a package of a food, drug, cosmetic, device or chemical substance. 

Official resources to be made available: The Minister makes official resources available upon request by anyone.

Reference names

 If a food, drug, cosmetic, device, or chemical has more than one Name, whether standard or patent, a reference to such food, drug, cosmetic, device, or chemical to any of its names as a reference to such food, drug, cosmetic, device or chemical by all names its Name is.

 The term “cubic centimeter” and its abbreviation “cc” are, where applicable, deemed interchangeable with the term “milliliter” and its abbreviation “m

Declaration, information, etc., on the label

(1) Any statement, information, or statement required by any regulation under the Act to appear on the label of any food, drug, cosmetic, appliance, or chemical product shall be made in English in addition to any other language. Who might appear there?

How do I manage customs clearance for online purchases shipped to Kenya?

Once you start the international shipping process, you can be hopeful that your customers will be happy to receive their purchases anywhere in the world. Here are some of our top maintenance tips to avoid cleaning delays:

• Please include the exact value of the item, even if it was provided free of charge to the recipient (e.g., as a sample or “not for resale”). The value is used to determine import duties and taxes.

• Include clear descriptions of your goods so customs officials can make informed decisions when processing your shipment. See the table for examples of positive and negative descriptions

What is the Harmonized System (HS) code, and why is it important for Kenyan customs?

The Harmonized System (HS) is a standardized numerical method for classifying marketed products. Customs authorities worldwide use it to identify products when assessing import duties and taxes and to collect statistics. The HS is controlled by the World Customs Organization and is updated every five years.

 It is the basis for import and export categorization systems used in the Kenya and by many trading partners.

The HS assigns specific six-digit codes for different classifications and products. Countries may add extended codes to the first six digits for further classification.

How can I reduce import taxes legally when shipping to Kenya?

Book a customs broker to handle the shipping of your items. Look for one online if your seller needs to work with a customs broker. They have grading specialists who determine how to properly grade your items, prepare them for shipping, and assign them to a carrier. This prevents you from paying higher import duties than you need.[

Confirm that your shipment includes a detailed invoice. While you can’t avoid import duties, the information on your invoice can help you avoid paying too much. Ask the seller for a copy of the invoice to ensure it contains specific details on the items shipped (not just general categories), the number of units of each item, and the total value of the items shipped.

Ask the shipping company  like UK Kenya shipping Ltd to ship to your address. Shipping companies generally do not route shipments automatically. If you do not arrange UK Kenya shipping Ltd , your items will remain at the port of entry for collection

What are the labelling requirements for goods imported into Kenya?

All labels on import packages must be in English and/or Kiswahili. Packaged goods (such as food products, chemicals, cosmetics, and the like) must bear batch numbers, expiration dates, and manufacturing dates. All imports with limited shelf life (food products) must have a shelf life exceeding seventy-five percent (75%) from the intended date of landing in Kenya.

Manufacturers are required to indicate manufacturing and expiration dates on the labels of consumer products. The label of pharmaceutical products must indicate the therapeutically active substances, the inactive ingredients,

The Name and percentage of each bactericidal or bacteriostatic agent, the expiry date and batch number, the product registration number, any warnings or precautions, and the official Name and address of professional production.

How is the value of imported goods determined by Kenyan customs?

Import duties are determined based on the item’s customs value and by the rates set out within the East African Community Customs Management Act (EACCMA) (2004), the VAT Act (2013), the Excise Duty Act (2015), and any other charges imposed by government legislation.

The customs value is found on the price paid or payable for the imported goods. The passenger may request an explanation from the customs officer.

What are the regulations for importing agricultural products into Kenya?

A person may import a regulated plant, plant product, or article only if (a) They have an import permit issued by the Agency and (b) the original phytosanitary certificate given by the competent Authority of the exporting country or a previously received electronic version.

(c) The National Biosafety Authority approves when the material intended for import is a genetically modified organism. (d) Endorsement by the Kenya Wildlife Service that plants, plant products, and regulated articles intended for importation are governed by international regulations.

What is a Certificate of Conformity, and do I need one for Kenya?

The Certificate of Conformity confirms that goods imported into Kenya comply with the country’s regulations. The Conformity Assessment Program covers all types of goods to assure Kenyan consumers of the protection and quality of the imported goods they purchase.

safeguard the health, protection, and environment of citizens from substandard imported goods

• Protect Kenyan producers from unfair competition

• National security

How do I appeal a customs decision in Kenya?

 If the applicant is dissatisfied with the Department of Customs and Border Control’s previous decision, an appeal may be filed with the Commissioner of Customs within thirty (30) days from the date of the decision.

If the applicant is not satisfied with the Commissioner of Customs’s decision, he may appeal to the Tax Appeal Tribunal within forty-five (45) days of being notified of the Commissioner’s decision.

All previous rulings are published on the KRA website via the Internet. Any information of a confidential nature will be omitted from publication.

How do I get a tax exemption for charitable goods shipped to Kenya?

  As with the registration of disabled persons, the application for tax exemption begins with the submission to the Council of a duly completed application for tax exemption, to which are attached copies of the following documents:

  • Medical report signed by the manager of Medical Services
  • KRA PIN certificate
  • Identity card
  • KRA remittance documents (for informal and self-employed workers)
  • Last pay slip
  • A letter from the employer

When the exemption is granted, the Commissioner issues the applicant with a tax exemption certificate valid for three (3) years. However, the KRA Guidelines for Disability Exemption and Service Charter set the validity period of the exemption at five (5) years.

If the Commissioner rejects an application, the decision will be made by the applicant and the Council.

What are the quarantine requirements for importing plants into Kenya?

Any shipment of plants arriving in Kenya must be accompanied by a copy of the plant import permit and a phytosanitary certificate certifying that a competent authority in the exporting country has examined the plant material for pests and diseases before leaving the country and that the encounter with material plants…

During the active growing period, KEPHIS plant inspectors typically visit commercial growers and farmers of various agricultural and horticultural crops.

They ensure compliance with the importing country’s phytosanitary requirements regarding the absence of specific diseases or pests during the cultivation period and compliance with the safe use of pesticides. Inspection at entrances and exits

How do I handle customs clearance for a temporary import to Kenya?

Kenya – Temporary access. Kenya allows duty-free entry for goods destined for neighboring countries or transshipment; however, the obligations must be respected. These goods must be stored in bonded warehouses designated by Kenya Customs.

Samples and trade show displays can be imported into the country duty-free. However, Customs requires these goods to be re-exported after use or certified destroyed by a Customs certification officer. Any importing company that does not meet these requirements will be charged import duties and VAT on the estimated value of the items.

What are the requirements for importing pets into Kenya?

1. A copy of the pet owner’s passport (bio page only).

2. Request a letter indicating the owner’s Name, address, and telephone number.

3. The Name and sex of the animal.

4. Copy the veterinary doctor’s valid health certificate or vaccination record against rabies and any contagious or parasitic diseases.

5. Approval from a veterinarian demonstrating that the animal is fit to travel.

6. Processing costs: CA$112.00 per animal by certified bank check, payable to the Kenya High Commission.

7. A pre-addressed Xpresspost return envelope from Kenya Post (which must have a tracking number).

**Other courier services must have a “computer-generated label.”

How can I ensure compliance with Kenya’s customs regulations?

To ensure customs compliance, traders must accept the applicable laws and regulations. This needs researching the relevant laws for each country where the goods are shipped or imported. Businesses must also provide accurate information about goods shipped or imported, including issuing the correct calculations.

Importers and exporters must also ensure that all appropriate taxes, duties, fees, and other charges are paid in full. Furthermore, they must ensure that their goods meet all relevant safety standards and provide appropriate documentation for entry abroad.

Traders must also be informed about any changes to customs regulations, as these may vary from country to country. They must ensure they meet any additional requirements imposed by the destination government, such as labeling or packaging requirements.

What are the duties and taxes for importing machinery into Kenya?

Import Duties Depending on the item being imported, import tax rates vary between 0%, 10%, and 25%, as set by the Eastern African Community’s Common External Tariff (CET). However, sensitive items are subject to more than 25% import duties. Sensitive items are listed in Appendix 2 of the EAC Common External Tariff.

All ships and exported goods are subject to duties and taxes before customs clearance, except goods enjoying special privileges in accordance with laws and regulations, which exempt duties and taxes.

Importing goods such as cars or machinery requires hiring a customs agent.

How do I apply for an import license in Kenya?

Please get in touch with your port of entry.

Contact your shipment’s port of entry for import requirements and related information.

CBP recommends consulting with an import specialist from Centers of Excellence and Expertise before importing.

Find the required registration forms.

You must complete CBP import forms within 15 calendar days of your shipment arriving at port of entry. Be sure to include your buyer number on all of these forms.

• The importer number is your IRS business registration number. If you don’t have this number or you don’t have a business, you can use the city service number.

• You can also ask for a CBP-allocate number. Complete CBP Form 5106 and bring it to the Office of Entry at a CBP port of entry.

What are the customs regulations for importing chemicals into Kenya?

Pre-Export Compliance Verification (PVOC)

• Sampling, analysis, and testing of chemical substances in accredited laboratories.

• Physical inspection before shipment.

• Quality audit of the production process.

• Assessment of compliance with existing Kenyan standards.

• Verification of documents proving regulatory compliance.

How do I ship goods to Kenya under the East African Community Customs Protocol?

 The free movement of goods between Partner States is governed by Community customs law, as specified in Article 39 of the Protocol establishing the East African Community Customs Union.

 In addition to community customs legislation, the free movement of goods is regulated:

(a) the East African Community agreement on Standardisation, Quality Assurance, Metrology and Testing;

(b) the East African Community Standardisation, standard, Assurance, Metrology and Testing Act 2006;

c) the provisions of this Agreement

(d) protocols that may be concluded in areas of cooperation in the field of sanitary, phytosanitary, and technical barriers to trade; AND

e) any other instrument relating to the free movement of goods.

What is the process for importing textiles into Kenya?

The importer always follows some crucial steps in the import procedure below.

Get Currency:

This is one of the most critical points of the import procedure: The importer has to pay for the import in the currency of the exporting country. The foreign exchange engaged in any country is controlled by the government and released through the central bank.

Collect or order:

This order is known as a Revocation. It contains the importer’s instructions regarding the quantity and quality of the requested goods and the methods for their delivery.

The open dash does not mention any required details regarding goods, prices, etc. A confirmation dash indicates the point at which an order is placed after confirmation by the importer’s agent.

Obtain the necessary documents:

Shipment documents, such as bill of lading, certificate of origin, insurance invoice, customer invoice, etc., are also attached to the bill of exchange here. These types of attached exchange documents are called documentary invoices.

. This Type of invoice is sent to the importer via an exchange bank with an agent or branch in the importing country to collect invoice payments.

 Customs formalities and clearance of goods:

After receiving the necessary documents relating to the ownership of the goods, the importer’s only concern at this stage is to receive the goods when the vessel arrives at the port and take them to his business.

Are there any specific packing requirements for shipments to Kenya?

Heavy items should not be packed together with fragile items unless great care is taken to separate them. Some items may require special packaging materials, such as absorbent material for liquid spills or dry ice for temperature control.

 What is the role of Kenya Revenue Authority in customs clearance?

The Kenya Revenue Authority was established by law, which came into force on July 1, 1995. The KRA is responsible for collecting revenue for the Government of Kenya.

The main functions of the Authority are: –

• Evaluate, collect, and account for all revenues by written laws and specific provisions of written rules.

• Advise on matters associated with the administration and revenue collection under written laws or specific provisions of written rules.

• Carry out any other revenue-related functions as directed by the Minister.

What are the penalties for smuggling goods into Kenya?

Commits a crime and is punished, in the event of conviction, with imprisonment of up to five years or a fine equal to fifty percent of the value of the things handled. While so armed, if found with property liable to confiscation under this Act, commits an offense and is likely, on conviction, to imprisonment for a term not exceeding ten years.

while, thus armed, finds himself with property liable to confiscation under this law, commits an offense, and may, in the event of conviction, be sentenced to imprisonment for a period not exceeding ten years.

 How do I calculate the weight and value for customs in Kenya?

The value specified for personal shipments must correspond to the price for which you purchased the item. For customs declarations on retail shipments, the value should be the price you want to sell the item. Customs uses this value to clear your shipment and determine taxes and duties.

The commercial invoice must include the HS value and a detailed shipment description. Customs or courier services will detain your package if any information needs to be corrected.

What is a customs bond, and do I need one for Kenya?

This transit bond guarantees duties and taxes owed to the relevant tax authorities if the goods are removed in a transit country.

Under this system, a single security is issued, the RCTG carnet, which is used in all transit countries up to the final destination. This contrasts with the previous method, which required a different transit security for each transit country.

The goods are transported under secure seals.

A single standard set of documents is used throughout transportation, from the moment of loading to the final destination.

How do I handle overage, shortage, and damage (OS&D) claims with Kenyan customs?

When a shipment is completed, missing, or damaged, the consignee records an OS&D report. This report or complaint will provide full details regarding goods that arrived incorrectly or were damaged. The recipient and the driver will receive a copy of this report.

The OS&D report provides a detailed overview of incorrect or damaged items at the time of delivery based on the following classifications.

    On shipments

Overages refer to quantities shipped that exceed those specified in the shipping documents. For example, a truck may deliver 100 boxes of orange soda, but the customer only purchased 50. And that customer may not want or need the extra 50 boxes.

What are the rules for importing refurbished electronics into Kenya?

Kenya has banned the import of second-hand electronic gadgets into the country since January 2020 to prevent them from being used as a landfill for e-waste.

The ban will mainly affect electronic gadgets, old computers, and laptops supplied by donors and other multinationals to schools and other institutions in the country.

How do I handle customs clearance for perishable goods shipped to Kenya?

Importing perishable goods requires proper documentation and authorization from the Kenya Revenue Authority (KRA). At import inspection agencies in Kenya, you must submit a customs declaration and applicable papers, like a bill of lading, commercial invoice, and certificate of origin.

Good handling and storage facilities are essential to maintain the quality of perishable goods during customs clearance. Compliance with health and welfare regulations is vital in Regulation

What is the inspection process for customs in Kenya?

Confirm that the goods correspond to the documentation issued.

Typically, an export or import declaration form, packing list, etc., is included. For example, customs officials inspect the boxes to check whether the shipping information, such as product name, quantity, etc., is consistent with the export declaration form.

Check the actual situation to prevent smuggling, tax evasion, etc.

One Type of cheap product likely has a low tax refund rate but uses a different HS code to get a high tax refund.

Ensure effective governance and oversight.

Customs inspection is an important control tool to ensure that all export or import activities are safe, orderly, and clean. Relevant data is useful for gathering statistical information about a country’s foreign trade.

How do I avoid customs delays for my shipment to Kenya?

To get started, check out these essential tips to avoid customs delays and keep your business running smoothly!

1. Know the country of origin of the items you are shipping. Customs regulations consider the origin and destination of something, so make sure you confirm the origin of the goods you are shipping.

2. Find out the specific regulations for EVERY country you ship to. Customs clearance laws, including lists of prohibited and restricted items, are particular to each destination. Click here to learn more about what you can ship with UK Kenya shipping Ltd. Use the “Prohibited Items” tool to check compliance with specific destination countries.

3. Complete ALL required documents. Please note that this may differ depending on the destination country. A general list of required documents can be found here.

4. Include very detailed descriptions of the contents of your presentation. As a general rule, the description of the goods should always answer three questions:

Or What is it?

What is it made of?

What is it for?

Accurately represents the value of the goods you are shipping. In addition to description and categorization, knowing the exact value of what you are sending is important. Underdeclaring the value of a shipment will hinder the calculation of duties and taxes and could result in delays and fines.

What are the rules for re-importing goods previously exported from Kenya?

You need proof that the goods you are re-importing were exported. For agricultural products for which export refunds have been paid, you must prove that the goods have been rejected. The goods must have been denied for one of the reasons described in the Agricultural Products Regulation.

The sender of the goods must:

• attach the proof above to the outside of the package and add the words “customs documents.”

• supply information about the goods to the postal service or courier handling the package. This information about the goods must include:

• an accurate description

• a product code

How do I comply with anti-dumping laws in Kenya?

The Agreement requires Member States to inform the Committee on Anti-Dumping Practices of all provisional and definitive anti-dumping measures. They must also report on all research twice a year. When disagreements arise, members are encouraged to consult with each other. They can also resort to the WTO dispute settlement procedure.

 What are the requirements for importing medical devices into Kenya?

To import new medical devices, an importer must obtain a medical device registration certificate from the Pharmacy and Poisons Board (PPB). The PPB also issues a medical device import permit for each shipment. Import permits are processed per shipment via the Trade Facilitation Platform (TFP).

What are the rules for importing luxury goods into Kenya?

Overseas luxury items can be imported via air, sea, international courier, and personal imports. Taxes, duties, and fees vary depending on the item’s value and the delivery method. Once an item has cleared customs, it must be removed for delivery.

Factors that influence this process include:

• The original value of the item

• The condition of the item

• The way it arrived

How do I handle customs for goods under warranty repair shipped to Kenya?

The invoice must indicate which item is being returned and which is being returned for repair (for example, a power supply card returned for repair). The value should be the cost of the repair. If you choose insured shipping, the value must consist of the replacement cost (not the sales price) and repair costs.

Permanently mark these shipments as DAP, meaning the recipient will pay any import duties or taxes. If you select DDP, some countries will not accept the shipment as a repair/return or temporarily entering or returning to the government.

What are the environmental regulations affecting customs clearance in Kenya?

ENVIRONMENTAL (IMPACT ASSESSMENT AND AUDIT) REGULATIONS, 2003. Environmental Impact Assessment (EIA) is a reproving examination of a project’s environmental effects. Each project proponent must complete an EIS, prepare a report, and submit it to NEMA.

The EA aims to determine the extent to which activities and programs comply with the approved environmental management plan. Initial ecological and follow-up audits are carried out by a qualified and allowed environmental auditor or environmental inspector registered as an expert or expert agency with NEMA.

In an ongoing project, NEMA needs a developer to conduct an initial ecological audit study to provide baseline information on which subsequent environmental audits will be based.

 How can I track my cargo during the customs process in Kenya?

Most carriers and freight forwarders like UK Kenya shipping Ltd  offer online tracking systems that allow you to track your shipping from origin to destination and view customs clearance status. These systems can be accessed by entering the tracking number (usually the bill of lading or air waybill number) on the carrier’s or shipper’s website.

Some tracking systems also provide notifications or alerts when the shipment reaches a particular milestone, such as when it has been loaded, departed, arrived, or cleared customs. You should use these tracking systems regularly to monitor your shipment and identify any problems or delays.

What should I know about the customs brokers in Kenya?

Here, you will find the essence of Custom Broking and everything you need to know.

Regulatory compliance

Customs brokerage ensures that imports and exports comply with customs regulations and government standards, avoiding legal issues and fines.

 Effective document management

Customs brokers handle complex customs documents, reducing business administrative burdens and ensuring accurate and timely submission of required documents.

Risk assessment

Customs brokers evaluate the potential risks associated with importing or exporting certain goods. They analyze factors such as embargoed countries, banned items, and whether goods will be flagged for inspection. By identifying and mitigating risks, brokers help their clients minimize the possibility of disruptions or costly fines.

Keep the record

Accurate record-keeping is an essential aspect of the customs brokerage business. Brokers keep detailed records of all import and export transactions for their clients. This ensures compliance and provides a historical overview of clients’ business activities, helping them in audits or investigations.

How do I resolve discrepancies in customs paperwork for Kenya?

Error correction

There can be numerous reasons for errors in customs calculations, such as inconsistencies in invoices, clerical errors, calculation errors, ignorance or failure to declare customs for certain items, etc. These errors can be corrected by notifying customs authorities and requesting changes.

Reconciliation

Customs fulfillment also includes shipment reconciliation to account for order value, customs duties collected, quantities, and other details with the commercial invoice and purchase orders.

Once the shipment is received, reconciliation should be prioritized to alert the supplier if discrepancies are discovered quickly.

  Registration and updates

This allows you to maintain all customs administration – for import and export – for at least the last seven years.

Your company should maintain an organized database for documents that track the entire supply chain, from initiating requisitions to paying invoices. This database also helps the audit department do its work quickly and efficiently.

What are Kenya’s customs regulations on intellectual property rights?

Under the Anti-Counterfeiting Law, importing goods not registered with the ACA is a crime. Importers must also declare intellectual property rights on goods imported into Kenya. DPI agents can only transact with ACA after being authorized and registered.

How do I manage multiple shipments for customs clearance in Kenya?

Store multiple package shipments together and label each piece of the shipment separately. Complete all required documents correctly. Keep your answers specific, accurate, and free of spelling errors. Make sure the information is consistent in all the necessary customs documents.

• When completing customs documentation, list each product individually and provide a detailed and accurate description of each product, including what it is made of and how it will be used.

• Print the product’s country of origin/production to indicate where it was manufactured, grown, or produced.

What are the consequences of customs fraud in Kenya?

Misclassification of Imported Goods Fraud: Civil and criminal liability can arise when importers attempt to reduce their customs duties by falsely classifying products as a different product type than they are to receive a lower customs rate or the total absence of customs duties.

Country of Origin Fraud: Country of origin fraud, also called “transshipment, refers to a situation in which an importer ships goods from the country of origin through a second intermediary country before importing them into the United States to avoid customs duties in the country of origin. origin

Shipment structuring/splitting fraud: Shipment structuring/splitting fraud occurs when an importer divides shipments of goods into smaller portions to avoid customs duties,

For example, when a “de minimis exception applies to importing goods below a specific value. The importer splits a larger shipment into several smaller shipments, each of which falls under the de minimis exception.

How do I handle restricted items during customs in Kenya?

All restricted items must be declared to customs upon arrival or departure.

What are the trade agreements that affect customs tariffs in Kenya?

Pan-Arab Free Trade Agreement/Greater Arab Free Trade Agreement (GAFTA)

NAFTA was signed in 1981 by 17 members of the Arab League, and its terms were accepted in 1997. It aimed to facilitate and develop trade between (NTBs), including administrative, monetary, financial, and technical obstacles, and reduce tariffs yearly for ten years (an annual reduction of 10% from 1998 to 2003 and 20% in 2004 and 2004). 2005) until the creation of a free trade zone in 2007.

The COMESA Agreement was launched as a targeted preferential trade area to create a free trade area between member states. It evolved into a customs union and a common market. Egypt is an organ of the Common Market for Eastern and Southern Africa, along with twenty other active member states

Egypt-EU Association Agreement

The relationship Agreement between the EU and Egypt has been in force. It generates a free trade area between the EU and Egypt by eliminating customs duties on industrial products and facilitating trade in agricultural products. Another agreement on agriculture, agricultural processing, and fishery products entered into force in 2010.

The FTA aims to increase trade between the two regions by reducing customs duties on trade, which gradually decrease each year until eliminated for some products.

Egypt-MERCOSUR Free Trade Agreement

In 2010, Egypt wrote a preferential free trade agreement with the Southern Common Market (Mercosur), which grants preferential privileges to Egyptian exports to enter Latin American markets and lowers the rate of Egyptian buy-in from Latin American countries, such as sugar and many others. 

The FTA aims to reduce customs duties between Egypt and Mercosur countries by more than 90%, eliminate tariffs on agricultural products, find solutions to problems with rules of origin and preferential guarantees, and strengthen investment cooperation to improve. Services and others.

How do I handle a customs audit for shipments to Kenya?

Be honest and collaborative.

The third step in managing customs audits and inspections is honesty and cooperation with customs officials. You must not hide, misrepresent, or falsify information or documents relating to your import/export activities. Furthermore, it would help if you did not attempt to avoid any duties, taxes, or fees payable.

Learn from your experiences and improve.

You should evaluate the audit or inspection results and feedback and identify the strengths and weaknesses of your import/export activities. You also need to make the necessary changes and improvements to improve compliance, efficiency, and profitability.

It would help if you also looked for opportunities to update your knowledge and skills and stay ahead of the competition.

What are the VAT rates for imported goods into Kenya?

There are two (2) tax rates:-

• 16% (general rate) applies to all taxable goods and services except zero-rated supplies.

• 0% (zero rated): This cost applies to particular supplies noted in the Second Schedule to the VAT Act 2013.

Note: 8% (Other Rates) – This rate applied to certain supplies (petroleum products) before July 1, 2023, but was abolished by the Finance Act 2023.

Exempt supplies are not taxable, and the related input tax is not deductible. Exempt supplies are listed in the First program of the VAT Act 2013. Taxpayers who only make exempt supplies are not required to register for VAT.

What are the compliance checks?

Compliance testing is reviewing and analyzing implemented controls to verify that the implemented controls and their results meet the security requirements documented in the information security plan and the risks of the processing plan.

Compliance audits are also called internal or external audits, technical tests, management reviews, or continuous monitoring and are used to verify compliance:

What documentation is required for returning Kenyan goods for repairs?

The invoice must indicate which item is being returned and which is being returned for repair (for example, a power supply card returned for repair). The value should be the cost of the repair. If you choose insured shipping, the value must consist of the replacement cost (not the sales price) and repair costs.

Permanently mark these shipments as DAP, meaning the recipient will pay any import duties or taxes. If you select DDP, some countries will not clear your shipment as a repair/return or something entering the country temporarily or returning to the government.

How are electronics regulated by Kenyan customs?

Electronic customs clearance returns all written customs declarations and administrative data with electronic messages, simplifying, automating, and accelerating customs clearance and management.

The certified FORMAT software makes it easy to create all import and export procedures and secures electronic communications between economic operators and customs authorities.

The modular structure allows integration with all other programs in the FORMAT product line. The software solutions can also be integrated into the corresponding central system, and item data can be imported directly from the ERP or item management system.

These rules apply to all companies that import or export goods.

What is the process for appealing a customs charge in Kenya?

If the applicant is dissatisfied with the ruling made by

If the applicant is not satisfied with the Commissioner of Customs’s decision, he may appeal to the Tax Appeal Tribunal within forty-five (45) days of being notified of the Commissioner’s decision.

Are there specific packaging regulations for hazardous materials entering Kenya?

In most cases, hazardous materials must be packaged in “performance packaging. This includes internal containers, pads, absorbent materials, and external packaging designed, manufactured, tested, and certified to contain specific classes of hazardous materials and packaging groups.

These packaging systems must be tested as designed and shipped as tested. The regulations call them “specifications or “performance packages. These packages have clear United Nations (UN) markings on the packaging components.

Particular attention must be paid to compliance with the general DOT or IATA packaging requirements for air shipments found in 49 CFR 173.27. These provisions include general performance requirements for classes 4, 5, and 8, quantitative limitations, differential pressure tests for packaging designed to contain liquids, specifications for closures and absorbent materials, quantitative limitations for internal packaging, and general provisions for bottle handling.

 What are Kenya’s regulations on importing second-hand goods?

The Import Declaration Form (IDF) is a declaration of the customs value of a consignment and is issued by the Customs Services Department of the Kenya Revenue Authority (KRA).

Importers must complete and sign an IDF to demonstrate that they have declared the true and accurate value of the imported goods before leaving the country of origin. FDIs left unused three (3) months from the issue date will automatically be accompanied by appropriate penalties.

How do I calculate demurrage charges in Kenyan ports?

To calculate demurrage and detention charges, multiply the daily rate for extended use after free days by the number of days. Since most of the data is not publicly available, we  at UK Kenya shipping Ltd we recommend using the Detention and Imprisonment Calculator.

What is the role of the Kenya Bureau of Standards in customs clearance?

 The primary function of the KEBS is to promote standardization in industry and commerce. Provide facilities to research and test products manufactured in Kenya. Test goods intended for export for certification purposes. Prepare, guide, or modify specifications and codes of practice

How do customs regulations in Kenya affect e-commerce businesses?

 Personnel costs

Personnel costs also limit e-commerce. Having dedicated employees is crucial for any business, whether online or offline. You need a team of professionals to carry out various tasks and achieve the organization’s goals.

Whether your startup is small or large or operates one of the best e-commerce platforms, you need employees to achieve great results. Personnel costs also include the tax consequences of remote working.

Huge advertising costs

To promote your business, you must spend a lot of money on advertising. Advertising can increase your reach so you can reach the maximum number of people. However, multimedia advertising can be expensive.

Advertising costs can be a disadvantage if the company cannot convert the Agreement. Different advertising mediums have other costs, and many online advertising portals typically charge per click

 Complicated e-commerce policies

Every e-commerce portal has its own policies that the seller must follow. Companies like UK Kenya shipping Ltd ,Amazon, etc., have trade policies.

Sellers register on these platforms; often, these platforms do not give them full rights to operate on the marketplace. This limits their activity, and if they violate these orders, their account may be permanently suspended.

Sales flow

A decrease in sales flow can represent a severe disadvantage to the company and is, therefore, one of the limits of e-commerce. Driving traffic to your website is especially important because it increases sales. Your sales will only grow if your ad runs well.

Good advertising and sales promotion can be a good way to improve sales initially. Therefore, you should always try to promote your product on different platforms, as each single platform can generate significant sales flow for your business.

What are the requirements for the importation of textiles to Kenya?

  All textile products and footwear used for importation into Kenya will be subject to physical examination and certification, as required by the Pre-Export Standards Compliance (PVoC) Verification. Suppliers of used textiles and shoes must inform the PVoC service providers commissioned by KEBS in writing of their intention to export used textiles or shoes.

• The notification must contain at least the following information:

 Name, physical address, and email address of the supplier.

 Importer’s Name, physical address, and email address.

 Name, physical address, and email address of the fumigation service provider.

 Declaration of the country of origin of the goods.

Type of goods in the shipment (used fabrics or shoes).

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